Bi-weekly Timesheet Template (Excel)
Two weekly tabs with their own overtime and a summary tab that adds the period gross pay.
Updated 2026-10-20
Excel biweekly
- Two week tabs
- Overtime per week
- Summary tab
- Gross pay per period
Prefer not to use a spreadsheet? Use the calculator instead.
Two weekly tabs with their own overtime and a summary tab that adds the period gross pay.
How the formulas work
Time in and time out are real Excel times, so type 9:00 AM or 17:30 and the cell stores a fraction of a day. Hours worked for a row are =((out - in + (out < in)) * 24) - break / 60. The (out < in) test adds a full day when a shift ends after midnight, so 10:00 PM to 6:00 AM returns 8 hours instead of a negative number. Break minutes are divided by 60 before subtracting so you can type 30 rather than 0:30.
The total row uses SUM. Regular hours are =MIN(total, 40) and overtime is =MAX(0, total - 40); change the 40 in cell D4 if your state or contract uses a different weekly threshold. Regular pay multiplies regular hours by the rate in B4, overtime pay uses 1.5x, and gross pay adds the two. Every result is live, so changing one punch updates the whole sheet.
Tips
Type times with AM/PM or in 24-hour form, never as plain numbers like 900. Leave a day blank and its row counts as zero. Daily overtime rules (California, Alaska, Nevada, Colorado) are not applied by the basic sheet; use the overtime timesheet or the Time Card Calculator for those.
Why two tabs
Overtime is owed per fixed 7-day work week, never per pay period, so each week keeps its own 40-hour test. The Summary tab reads the gross pay cell (F19) from each week tab and adds them, so a 50-hour week followed by a 30-hour week still pays 10 overtime hours.