Project Timesheet Template (Excel)
Twenty rows with project, billable flag, punches, break and notes for tracking hours by project.
Updated 2026-10-20
Excel project
- Project column
- Billable flag
- Hours formula
- Notes
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Twenty rows with project, billable flag, punches, break and notes for tracking hours by project.
How the formulas work
Time in and time out are real Excel times, so type 9:00 AM or 17:30 and the cell stores a fraction of a day. Hours worked for a row are =((out - in + (out < in)) * 24) - break / 60. The (out < in) test adds a full day when a shift ends after midnight, so 10:00 PM to 6:00 AM returns 8 hours instead of a negative number. Break minutes are divided by 60 before subtracting so you can type 30 rather than 0:30.
The total row uses SUM. Regular hours are =MIN(total, 40) and overtime is =MAX(0, total - 40); change the 40 in cell D4 if your state or contract uses a different weekly threshold. Regular pay multiplies regular hours by the rate in B4, overtime pay uses 1.5x, and gross pay adds the two. Every result is live, so changing one punch updates the whole sheet.
Tips
Type times with AM/PM or in 24-hour form, never as plain numbers like 900. Leave a day blank and its row counts as zero. Daily overtime rules (California, Alaska, Nevada, Colorado) are not applied by the basic sheet; use the overtime timesheet or the Time Card Calculator for those.
Reporting by project
Select the table and insert a pivot table with Project as rows and Hours as values to see hours per project, or use =SUMIF(B:B,"Project name",G:G). Filter the Billable column to Y to total billable hours for invoicing.