Monthly Timesheet Template (Excel)
All 31 days on one sheet with daily hours, monthly total and a pay estimate.
Updated 2026-10-20
Excel monthly
- 31 daily rows
- Hours formula
- Monthly total
- Pay estimate
Prefer not to use a spreadsheet? Use the calculator instead.
All 31 days on one sheet with daily hours, monthly total and a pay estimate.
How the formulas work
Time in and time out are real Excel times, so type 9:00 AM or 17:30 and the cell stores a fraction of a day. Hours worked for a row are =((out - in + (out < in)) * 24) - break / 60. The (out < in) test adds a full day when a shift ends after midnight, so 10:00 PM to 6:00 AM returns 8 hours instead of a negative number. Break minutes are divided by 60 before subtracting so you can type 30 rather than 0:30.
The total row uses SUM. Regular hours are =MIN(total, 40) and overtime is =MAX(0, total - 40); change the 40 in cell D4 if your state or contract uses a different weekly threshold. Regular pay multiplies regular hours by the rate in B4, overtime pay uses 1.5x, and gross pay adds the two. Every result is live, so changing one punch updates the whole sheet.
Tips
Type times with AM/PM or in 24-hour form, never as plain numbers like 900. Leave a day blank and its row counts as zero. Daily overtime rules (California, Alaska, Nevada, Colorado) are not applied by the basic sheet; use the overtime timesheet or the Time Card Calculator for those.
Overtime on a monthly sheet
The sheet shows a 40-hour overtime check against the whole month, which is only a placeholder. Because overtime is weekly, mark the week boundaries in the Day column and total each block of seven rows separately, or use the Timesheet Calculator with the monthly preset which groups days into work weeks automatically.