Timesheet with Lunch Break Template (Excel)
Time in, lunch out, lunch in, time out per day so the unpaid lunch is deducted exactly.
Actualizado 2026-10-20
Excel weekly
- Four punches per day
- Exact lunch deduction
- Overtime over 40
- Gross pay
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Time in, lunch out, lunch in, time out per day so the unpaid lunch is deducted exactly.
How the formulas work
Time in and time out are real Excel times, so type 9:00 AM or 17:30 and the cell stores a fraction of a day. With four punches the hours formula subtracts the lunch span: =((out - in + (out < in)) * 24) - ((lunch in - lunch out + (lunch in < lunch out)) * 24). Without lunch punches the row formula would be =((out - in + (out < in)) * 24) - break / 60. The (out < in) test adds a full day when a shift ends after midnight, so 10:00 PM to 6:00 AM returns 8 hours instead of a negative number. Break minutes are divided by 60 before subtracting so you can type 30 rather than 0:30.
The total row uses SUM. Regular hours are =MIN(total, 40) and overtime is =MAX(0, total - 40); change the 40 in cell D4 if your state or contract uses a different weekly threshold. Regular pay multiplies regular hours by the rate in B4, overtime pay uses 1.5x, and gross pay adds the two. Every result is live, so changing one punch updates the whole sheet.
Tips
Type times with AM/PM or in 24-hour form, never as plain numbers like 900. Leave a day blank and its row counts as zero. Daily overtime rules (California, Alaska, Nevada, Colorado) are not applied by the basic sheet; use the overtime timesheet or the Time Card Calculator for those.