Contractor Timesheet and Invoice Template (Excel)
A timesheet tab feeding an invoice tab with subtotal, tax and total due.
Actualizado 2026-10-20
Excel project
- Timesheet tab
- Invoice tab
- Tax line
- Total due
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La plantilla y su descripción están en inglés por ahora.
A timesheet tab feeding an invoice tab with subtotal, tax and total due.
How the formulas work
Time in and time out are real Excel times, so type 9:00 AM or 17:30 and the cell stores a fraction of a day. Hours worked for a row are =((out - in + (out < in)) * 24) - break / 60. The (out < in) test adds a full day when a shift ends after midnight, so 10:00 PM to 6:00 AM returns 8 hours instead of a negative number. Break minutes are divided by 60 before subtracting so you can type 30 rather than 0:30.
The total row uses SUM. Regular hours are =MIN(total, 40) and overtime is =MAX(0, total - 40); change the 40 in cell D4 if your state or contract uses a different weekly threshold. Regular pay multiplies regular hours by the rate in B4, overtime pay uses 1.5x, and gross pay adds the two. Every result is live, so changing one punch updates the whole sheet.
Tips
Type times with AM/PM or in 24-hour form, never as plain numbers like 900. Leave a day blank and its row counts as zero. Daily overtime rules (California, Alaska, Nevada, Colorado) are not applied by the basic sheet; use the overtime timesheet or the Time Card Calculator for those.
The invoice tab
The Invoice tab pulls total hours (=Timesheet!F21) and the rate (=Timesheet!B4), multiplies them, adds an expenses line, applies the tax rate in B11 and shows the total due. Fill in your details, the client and an invoice number, then print to PDF.